Privacy Policy

Privacy Policy – Forms & Data Collection Section

Information We Collect Through Forms

When you fill out forms on our website, we may collect the following information:
Full Name
Email Address
Contact Number
Company Name (if applicable)
Billing and Shipping Address (if applicable)
Uploaded documents (e.g., permits, certificates, IDs)
Any additional information voluntarily provided
This information is collected through our website forms powered by Ultimate Member and/or WooCommerce.

Purpose of Data Collection

We collect your personal information for the following purposes:
To process registrations and create user accounts
To verify submitted documents (e.g., zero-rated certificates or business permits)
To respond to inquiries
To process orders and transactions
To improve our services and website functionality
To comply with legal and regulatory requirements

File Uploads and Supporting Documents

If you upload documents (such as permits, certificates, or identification):
Files are stored securely on our server
Access is limited to authorized personnel only
Documents are used solely for verification and compliance purposes
We do not share uploaded documents with third parties unless required by law.

Legal Basis for Processing

We process your personal data based on:
Your consent when submitting forms
Contractual necessity (e.g., processing orders)
Legal compliance requirements
By submitting any form on this website, you consent to the collection and processing of your data as described in this Privacy Policy.

Data Security

We implement appropriate technical and organizational measures to protect your data, including:
Secure server hosting
Limited administrative access
SSL encryption
Secure login authentication

Data Retention

We retain personal information only for as long as necessary to:
Fulfill the purposes stated above
Comply with legal obligations
Resolve disputes
You may request deletion of your account and personal data at any time, subject to applicable laws.

Your Rights

In accordance with applicable data protection laws (e.g., Philippine Data Privacy Act), you have the right to:
Access your personal data
Request correction of inaccurate information
Request deletion of your personal data
Withdraw consent at any time
Requests may be sent to:
info@distriphil.com